VRS Board of Directors - Interpreter Rep. Needed ASAP

VRS Board Of Directors - Call for Interpreter Representative Applications

DEADLINE TO APPLY: Tuesday, January 20, 2015 at 4:00pm PST.

What You Need to Know
Keep Reading for Additional Information That Is Nice to Know
Continue Reading for Complete Details If You Really Want to Know

The following message is issued on behalf of AVLIC & its Affiliate Chapters, with support from both national and local Boards of Directors

What You Need to Know:

Applications Accepted to Become One of the Permanent Invitees on the CAV Board

The Canadian Radio-television and Telecommunications Commission (CRTC) released the Telecom Regulatory Policy CRTC 2014-659 on December 18, 2014, defining the structure and mandate of the Video Relay Service (VRS) Administrator in Canada.

The interim Board of Directors of the Canadian Administrator of VRS (CAV) Inc. (aka temporary VRS Administrator) recently announced the process for stakeholder groups to register, nominate and elect people who will be on the permanent CAV board which will oversee the implementation and operations of VRS in Canada.

Sign language interpreters will have two (2) Permanent Invitee (advisory; non-voting) positions on the CAV board:

  • one (1) ASL Interpreter Permanent Invitee
  • one (1) LSQ Interpreter Permanent Invitee

Timelines for the registration-nomination-election process are unbelievably tight given they were only announced last week. Your AVLIC Board and Affiliate Chapters have been working diligently over the week to ensure we are registered and are collaboratively able to define criteria for the Permanent Invitee positions.

Individual members are NOT being asked to register-nominate-elect their representatives. This process is only open to registered stakeholder groups that meet defined criteria. AVLIC and each of your Affiliate Chapters have registered to be a stakeholder.

Your boards are asking for members who are interested in becoming one of the Permanent Invitees to apply to AVLIC and the Affiliate Chapters.

Complete application details are included in the “nice to know” section below. Details on the structure of the CAV board of directors and additional details of what your boards have been doing behind the scenes included in the “if you really want to know” section below.

DEADLINE TO APPLY: Tuesday, January 20, 2015 at 4:00pm PST.

Additional Info That's Nice To Know:


Timeline defined to meet requirements set out by the interim CAV board:

  • January 16, 2015 – Deadline for registrations by stakeholder groups
  • January 20, 2015 – Deadline for applications for the Permanent Invitee positions
  • January 21, 2015 – Review of Permanent Invitee applications by AVLIC and Affiliate Chapter boards and selected representatives
  • January 23, 2015 – Deadline for nominations for the Permanent Invitee positions
  • January 26 – 30, 2015 - Voting for Permanent Invitees
  • February 6, 2015 - Results announced by CAV

As outlined above, AVLIC and Affiliate Chapters have already registered as “Interpreter Stakeholders”.

What We Know About The Permanent Invitee Positions

As this is the inaugural permanent Board of Directors for CAV, many of the definitions of the roles of Permanent Invitee have not been defined yet. In fact, we are not able to offer much information based on the documentation available. What we can confirm is:

  • Term on Permanent Invitee ASL position: 1 year for the initial year (this term) with the option to serve second 3-year term (if re-elected).
  • Term of Permanent Invitee LSQ position: 3 years with the option to serve a second 3-year term (if re-elected)
  • Terms are staggered for the initial CAV board, with 3 year terms being the standard term for all subsequent boards
  • Non-voting positions, advisory roles only

What We Don’t Know About The Permanent Invitee Positions

As noted above, there are many details about the expectations of the Permanent Invitees that have not been defined or have not been published. We believe defining these details will be one of the preliminary roles for the CAV board to accomplish.

Some commonly expected details for a board position which AVLIC and our Affiliate Chapters are not able to confirm are:

  • What will the remuneration or honorarium for this position be?
  • How much time, weekly or monthly, will be needed to fulfill the duties of this position?
  • How much travel will be expected to fulfill the duties of this position?
  • How often will there be board meetings or other meetings I am expected to attend?
  • How often will I be expected to report back to my community stakeholder groups (i.e. AVLIC, Affiliate Chapters, interpreting community etc.)?

Application Details:


  1. An AVLIC member in good standing 
  2. Experience serving on  a  board of directors
  3. Strong working knowledge of national interpreting issues
  4. Experience as an administrator  (business practices) 
  5. Experience working in a VRS environment 

How to Apply:

Submit the following:

  1. Cover letter detailing how you meet the above assets
  2. Current C.V. or résumé
  3. Brief biography (1 page in writing, or a 3-minute ASL/LSQ video). This biography should detail the candidate’s relevant experience in order to assist voting stakeholders in casting their votes. (as required in the Nominee Attestation and Consent Form)
  4. Completed Nominee Attestation and Consent Form

Packages containing the 4 completed items above can be sent to the AVLIC office. Due to the time limitations, attaching the documents in an e-mail is recommended. Faxed submissions or courier-expressed packages will also be accepted.


TO: avlic@avlic.ca

SUBJECT: CAV Permanent Invitee Application – Your Name

  • Attach written documents and include online link to the ASL/LSQ video (if applicable)


TO: 1.604.567.8502

SUBJECT: CAV Permanent Invitee Application – Your Name

  • Fax written documents and include online link to the ASL/LSQ video (if applicable)

Express-couriered mail:

Please text 1.604.617.8502 with expected arrival date to ensure someone is available at the office to receive the package.

AVLIC Head Office

ATTN: CAV Permanent Invitee Application

105- 39012 Discovery Way

Squamish, BC, V8B 0E5

  • Mail written documents and include online link to the ASL/LSQ video (if applicable)

Who Will Review The Applications?

Applications will be received by the AVLIC office and uploaded to a private Dropbox account. The link to the Dropbox folder will be shared with the following for review and consideration:

  • AVLIC Board of Directors
  • Affiliate Chapter Boards of Directors
  • Designated Affiliate Chapter representatives (if applicable)

As an applicant, if you have concerns with your application package being shared with the groups outlined above, please include a note with your application and we will make every effort to accommodate your privacy request.

Nomination Process

After applications are reviewed, AVLIC and Affiliate Chapters will each be able to nominate an Interpreter Permanent Invitee. Nominations close on January 23, 2015.

Election Process

On January 26, 2015, CAV will circulate ballot forms setting out the finalized list of candidates. Registered stakeholders will have until January 30, 2015, to complete and return their ballot form by email. Ballot forms that are received after this date will not be accepted.

Complete Details If You Really Want to Know

The Structure of the Board of Directors

The Canadian Radio-television and Telecommunications Commission recently approved the structure for the permanent Board of Directors that we proposed in consultation with you in Telecom Regulatory Policy CRTC 2014-659, Structure and mandate of the video relay service administrator.  The governance structure of CAV is designed to ensure that the permanent Board of Directors will be able to benefit from perspectives of the Deaf and Hard of Hearing (DHH) community, sign language interpreters, telecommunications service providers (TSPs) and the Canadian public.

Specifically, there will be nine (9) positions associated with the CAV’s permanent board of directors, as follows:

  1. Three (3) DHH Directors, consisting of:
  • One (1) ASL Director
  • One (1) LSQ Director
  • One (1) director jointly selected by the ASL and LSQ Directors 
  1. Two (2) Telecom Service Provider (TSP) Directors
  2. Two (2) Independent Directors
  3. Two (2) Permanent Invitees, consisting of:
  • One (1) ASL Interpreter Permanent Invitee
  • One (1) LSQ Interpreter Permanent Invitee

Consultation with AVLIC LSQ-French Active Members

In consideration that AVLIC predominantly serves ASL-English members, additional time has been taken to consult with AVLIC LSQ-French Active members to ensure AVLIC and the applicable Affiliate Chapters are respectfully representing our LSQ-French colleagues. With approval, AVLIC has registered as an LSQ stakeholder and will work with colleagues in the LSQ interpreting community, who due to membership criteria are not eligible for AVLIC membership, to ensure we are able to support our LSQ members’ interests.

To learn more about the CRTC ruling click on the following link: Telecom Regulatory Policy CRTC 2014-659

Any Questions?

Contact the AVLIC office or by one of the methods listed at the footer of the website.