The AVLIC 2016 AGM: Call for Motions - Due May 4, 2016
- Saturday, July 16, 2016
- 9:00 a.m. - 2:00 p.m. AT
- Fredericton Convention Centre, Fredericton, NB
In order to have the 2016 AGM package prepared with ample time for members to review it prior to the meeting, motions must be prepared and submitted by May 4, 2016. Please submit your ordinary* and special resolution** motions, along with accompanying rationales and cost calculations to email@example.com for inclusion in the 2016 AGM package. Only ordinary motions will still be accepted on the day of the AGM - Saturday, July 16, 2016.
As defined in AVLIC's Bylaw No. 1:
*An ordinary motion means a resolution passed by a majority of not less than 50% plus 1 of the votes cast on that resolution.
**A special resolution motion means a resolution passed by a majority of not less than two-thirds of the votes cast on that resolution. Special resolution motions include amendments to the AVLIC bylaws and /or Articles of the Association and must be distributed to the voting members in advance.
Important: Traditionally, significant discussion topics and agenda items are held over to the next AGM conference when more members are in attendance - a few motions from the 2014 and 2015 AGMs require committees to report back to membership so next steps can be taken. An example of some of a 2014 motion includes:
MOTION WP14G-26: I move that AVLIC establish an ad hoc committee to proceed with member and community consultation (both Deaf and interpreting communities) to change AVLIC`s name and report back to the membership at the 2015 AGM..(see 2014 AGM Minutes - Pending Approval for full motion and rationale)
Given these important discussions, it is vital that as many members are present or have their proxies represented at the 2016 AGM. If you are unable to attend the meeting in-person, in accordance to the AVLIC bylaws, proxy forms are available. There are 3 proxy options available:
Proxy Option 1: Online Until Thursday, July 7, 2016
Sign into your members only account before you click on the following link:
All fields, with the exception of Address 2, on the online proxy form must be completed - including proxy holder, meeting notes and meeting date (in notes, you can enter: "n/a").
After completing the online proxy form, click on the SUBMIT button at the bottom of the page. A confirmation e-mail will be sent to you and your proxy holder after it is processed by the AVLIC office. There is no need for you to print or mail the online form.
Online proxy forms must be submitted by 6:00 p.m. PST on Thursday, July 7, 2016.
Proxy Option 2: Manual Form by Mail Until Thursday, July 7, 2016.
A Manual Proxy Form can be mailed to the AVLIC office but must be received no later than Thursday, July 7, 2016. Forms can be sent to:
Suite 562 125A - 1030 Denman Street
Proxy Option 3: Manual Form Submitted In Person on Saturday, July 16, 2016
A Manual Proxy Form can be printed, signed and presented at the AVLIC 2016 Annual General Meeting registration desk by the person carrying your vote. Manual proxy forms are available online and will be included in the AGM package. We need your vote to be represented!
3.2 Absentee Voting at Members' Meetings
Notice of each meeting of members shall remind the members of their right to vote by proxy. Proxy submissions can be received by the AVLIC office via mail, online form provided to members by the Corporation via the website or fax at least nine (9) days prior to the annual general meeting. Otherwise, proxy forms can be carried by the chosen proxy holder, submitted and registered for at the beginning of the annual general meeting.
3.3 Quorum at Member Meetings
A quorum at any meeting of the members shall consist of 25 percent of the votes eligible to be cast at the meeting. If a quorum is present at the opening of a meeting of members, the members present may proceed with the business of the meeting even if a quorum is not present throughout the meeting.